Simplified Mail management
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OfficePower MailStore provides a simple and effective way to
archive electronic mail objects.
- Items from mailboxes are stored as documents.
- Vital disk space used to store mail is freed up.
- Archived objects can be retrieved using the OfficePower Word
- Index searching for keyword possible using PowerSearch.
- Compression of objects saves additional disk space.
Archive mail items into documents
MailStore enables you to store items from your mailboxes into
OfficePower documents. It now becomes an easy task to store the text and
attachments from your mail into an indexed archive, for later retrieval as
Frees disk space
Mail Items stored in mailboxes, whilst providing fast access for current
items, can occupy a large part of the central disk resource of your server.
However, once stored and deleted using MailStore the items are now located in
your own filestore, freeing your systems valuable mail disk area.
After storage your mail is available in document format, allowing access
using OfficePower-Word or in conjunction with
PowerSearch® for fast item retrieval.
MailStore maintains a document Index which details every message stored. This
is similar to the closed mail display in your mailbox, but with additional
reference information to facilitate locating your mail.
Retains all mail attachments
As mail is stored, all the mail item text displayed on screen and all
OfficePower-Word attachments are merged into the document you specify
Other object types, such as spreadsheets, datafiles and even Windows
application objects, are copied into your central MailStore folder created for
each user. Reference information detailing the location of the stored objects
is inserted along with the item, allowing you to locate them
easily when viewing the stored item.
Selecting mail to store
MailStore will store mail from all of your mailboxes. A date range can
be specified which will automatically mark all items sent during the time
period chosen. This allows fast storing by date. For example, all mail in
January could be marked and stored into a suitably named document.
Within MailStore, your mail is displayed in the same format as a normal
mailbox, with all the usual search, sort, delete and mark record facilities
available. Softkeys enable you to:
- View attachments and forwarded messages
- Bring in new mail via More Mail?
- Store items
- View the stored document - allowing review of your stored items before mail
- View the Index - allowing review of the current Index document
- Check recipients via Detail
Mail is stored in the document you select. You may also append to the
end of existing documents. Each time an item is stored, its details are added
to the Index document for future retrieval. All OfficePower attachment
types can be stored, with all non-OfficePower documents being copied to
your MailStore folder. All your correspondence on a particular topic can be
saved together using Mark and store facilities.
MailStore maintains an Index of all items saved. This Index is an
OfficePower-Word document which can be searched for the information
MailStore is available for OfficePower 2000 (or OfficePower/Xtra) under ICL DRS/NX, UNIXWARE
2 or 7, or SUN SOLARIS.
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