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OfficePower Archive
Fact Sheet
This item was originally published on the OfficePower web site on
19th June 2000


OfficePower Archive

Take your OfficePower data with you

Click here for picture of OfficePower Archive

The data held on your OfficePower system is an invaluable resource. What do you do with all the "obsolete" files and messages you still need to retain? How can a mobile user access his own or shared data away from the office? And what happens if you're moving away from OfficePower?

OfficePower Archive answers all these questions. It lets you download data in bulk from the OfficePower server to a PC, for storage on a CD-ROM or other media. The data can be then be accessed on any PC, without requiring connection to an OfficePower server.

  • Simple Windows interface enables end users to fetch all or some of their data from the server to their PC
  • The data fetched is recognised in Explorer, Outlook, or other PC tools, and can be viewed on the PC
  • OfficePower-Word documents, mailboxes and messages, datafiles, calendars, etc. - all supported.
  • Option to convert data for use in PC applications
  • Optionally supports ad hoc use of an OfficePower "heritage" server to update date stored on the PC

Archiving a life's work

Over a period of time, an OfficePower user can accumulate a huge amount of data, the true value of which can be easily overlooked. All those OfficePower-Word documents, datafiles and, perhaps most importantly, email messages are kept "just in case", even though only a small percentage of the data may be accessed at all frequently. The data is occupying valuable disc space on your OfficePower server, and you are probably under constant pressure to reduce the volume. But if you just discard the old data, what happens when you're asked:

  • Who was it you contacted by email in Useful-once-in-a-while Co. last year?
  • We released Version X of product Y about seven years ago - exactly when was it?
  • Exactly what did you say in that letter to Out-for-what-we-can-get Ltd in 1995?

OfficePower Archive now gives you a solution - you can transfer all that valuable data to cheap, removable media such as a CD-ROM, and remove all but your current files and messages from the OfficePower server. The archive data can be browsed and viewed on a PC, without even needing a connection to a server. If you need to bring it back into active use, a click of the mouse in Windows Explorer will transfer the file back to your OfficePower server as if it had never been away.

The needs of the mobile user

If you spend time working away from the office, wouldn't it be nice to have access to all that data stored on your OfficePower server? Dial-up connection from your PC gives one solution - but add OfficePower Archive to give you an even faster and more flexible solution. Slip that CD-ROM into your laptop and you've got instant access to everything, without needing to find a telephone socket for your modem. On the train, or on the plane, all the information you need is at your fingertips.

And it's not just your personal data - fetch data shared by your workgroup, or "public" data to that CD-ROM too!

Saying goodbye to OfficePower

If the day comes when you have to move to a different groupware product, what's to become of all those years of OfficePower data? You could spend time converting it all to a format acceptable by your new applications - and not find any problems until its too late. Use OfficePower Archive to fetch it all quickly and painlessly to that nice large, cheap hard disc on your new PC, or a mounted drive on Windows NT server, knowing you can still find and read the data when necessary.

OfficePower Archive can do even more for you in this situation - fetch the data down in its original format AND convert it to widely supported formats like RTF and CSV to use with your new PC applications.

For the ultimate in flexibility, when all your users have moved away from OfficePower for day-to-day use, you can (optionally) keep one "heritage" OfficePower server in your network. OfficePower Archive simplifies ad hoc use of such a server - files held on the PC can be transferred to the server, updated, and stored back on the PC with a few clicks of the mouse.

What is OfficePower Archive?

OfficePower Archive is based on the widely used OfficePower for Windows client, and comprises:

Bulk Fetch - a facility to connect to an OfficePower server and download selected portions of your filestore (or the whole of it, if you wish) to a PC. Once on the PC, you chose what to do with the data - keep it on your hard drive, or transfer it to removable media or CD-ROM for ultimate portability. Alternatively, you could fetch it to a Windows NT server and access it from there.

Offline Access - integration between OfficePower for Windows and Windows Explorer (or Microsoft Outlook, or other similar tools) means that OfficePower-Word documents, OfficePower record objects, and OfficePower mailboxes are recognised and can be viewed on the PC. The same integration provides the link back to your OfficePower server, if you have one.

Technical specifications

OfficePower Archive comprises an enhanced version of OfficePower for Windows, and additional server software.

System requirements

OfficePower Server

  • OfficePower 2000 (or OfficePower/Xtra Version 5)
  • TCP/IP connection to clients

Windows Client

  • Minimum 80486, with 16 MB RAM (Pentium with 32MB recommended)
  • Windows 3.11, Windows 95, 98 or Windows NT 4.0 (Windows 95 or above recommended)
  • TCP/IP connection
  • 8 Megabytes of hard disc for installation, more as needed to hold the data "fetched" from the OfficePower server
  • CD-ROM writer (optional) to produce CDs from the "fetched" data
  • CD-ROM reader (optional) to read CDs in "offline" mode

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